Frequently Asked Questions
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There are no fees to use NASPO ValuePoint contracts. However, NASPO ValuePoint does collect an administrative fee from its contractors when they contractor makes a sale. These fees set by the NASPO ValuePoint Board help fund NASPO ValuePoint and National Association of State Procurement Officials (NASPO) operations and reimburse approved costs of states participating in the cooperative procurement. The fee is remitted to NASPO ValuePoint by the contractor based on their sales from the contract.
If the state you are located in has executed a statewide participating addendum (PA) with one or more NASPO ValuePoint contractors, political subdivisions typically may purchase from the Master Agreement as they would any other state contract. If the state has not executed a statewide PA, political sub-divisions and other eligible entities may have access to NASPO ValuePoint cooperative contracts if the State’s Chief Procurement Official (CPO) approves or has no objection. Please email your request to participate to [email protected] and we will assist you in gaining access to available contracts.
NASPO ValuePoint is the contracting arm of “NASPO” the National Association of State Procurement Officials, a unified, nationally focused cooperative alliance aggregating the demand of all 50 states, the District of Columbia and the US Territories, working together to pursue cooperative contracting opportunities and conduct competitive solicitations through the development of multi-state sourcing teams following the procurement laws of the state chosen to lead the procurement. The sourcing teams develop the request for proposals, evaluate responses and recommend awards to the NASPO ValuePoint Management Board. Once awarded, master agreements are available to all states, their political subdivisions, and other eligible entities. NASPO ValuePoint provides the highest standard of excellence in public cooperative contracting. By leveraging the leadership and expertise of all states with the purchasing power of their public entities, NASPO ValuePoint delivers best value, reliable, competitively sourced contracts that offer public entities outstanding pricing and value adds. Since 1993 NASPO ValuePoint has been the cooperative purchasing arm of NASPO (the National Association of State Procurement Officials) encouraging, fostering and guiding the nation’s most significant public contract cooperative.
NASPO ValuePoint does not have a vendor registration process, however if you would like to be notified of future solicitations, please visit our website at www.naspovaluepoint.org and use the “Solicitations” dropdown menu at the top of the page to select “Current Solicitations”. Once there, click on the red “Follow” button in order to subscribe to receive email notices of all new solicitations as they are released.
If the Master Agreement provides for the contractor to use authorized distributors or resellers or representatives to service the contract, your company may be able to provide goods and services on behalf of the Master Agreement holder. You may need to work with the Master Agreement holder to ensure your company is named as an authorized representative in accordance with the requirements of the lead state. Once you are listed as an authorized representative, you are subject to the requirements of the Master Agreement.
Since NASPO ValuePoint is the purchasing cooperative of the state Chief Procurement Officers of all 50 states, D.C., and the US Territories, all contracts are awarded following competitive solicitations led by our member states in accordance with state procurement statutes. In order to become a contractor for the cooperative, you must respond to a competitive solicitation and be awarded a contract. Visit our website at www.naspovaluepoint.org and use the “Solicitations” dropdown menu at the top of the page to select “Current Solicitations”. Once there, click on the red “Follow” button in order to subscribe to receive email notices of all new solicitations as they are released.
Use the search function via this link NASPO ValuePoint Website Homepage or navigate to Explore by Contractor button. The contractor’s page may also include a price list under the Documents Section.
Yes. Most NASPO ValuePoint contractors have a contract ordering website with contract information specific to your state, and you can order directly from their site. Use this link http://www.naspovaluepoint.com/#/home/contracts to search by contractor name for their website. If you need help contact [email protected].
Participating Addendums are executed between a participating entity and the contractor. The Participating Addendum is a contractual document that binds the contractor and the participating entity to the terms and conditions of the Master Agreement. Participating entities have the flexibility of negotiating additional terms and conditions to meet the unique needs of their state. Negotiation of the Participating Addendum is between the participating entity and the contractor. The Lead State or NASPO ValuePoint generally do not become involved in these negotiations. Once a Participating Addendum is executed, a signed PDF copy must be sent to [email protected].
A Participating Addendum is a bilateral agreement executed by a contractor and a participating entity incorporating the terms and conditions included in the original solicitation and any other additional participating entity specific language or other requirements, e.g. ordering procedures, or other terms and conditions unique to the participating entity.
Contact your State Chief Procurement Official (CPO) if you are interested in participating on a sourcing team. The CPO will direct you to a member of the NASPO ValuePoint cooperative contract coordinator team ([email protected]).
A sourcing team is comprised of individuals from the lead state and other interested states. The team is a multi-discipline team of both procurement and subject matter experts for the commodity or service being procured.
The Master Agreement is the contractual agreement executed between the winning contractor(s) and the Lead State that conducted the procurement on behalf of NASPO ValuePoint. Participating Entities execute “Participating Addendums (PAs)” against the Master Agreement.
The NASPO ValuePoint Management Board determines which state leads a particular cooperative procurement based on interest and capability.
All ValuePoint solicitations are determined based on the needs expressed by member states. Typically, a state or a region of states will suggest an idea to the NASPO ValuePoint Management Board. The Management Board will then authorize a survey to be conducted to determine if the contract is needed by several states. If there is sufficient interest among the states, the Management Board will authorize the solicitation.
NASPO ValuePoint’s standard administrative fees are between 0 and one quarter of one percent (0.25%); consistently the lowest on average of any cooperative procurement organization.
There are many benefits to ValuePoint cooperative contracting. Collectively, states are able to leverage their spending through a single solicitation that obtains best value pricing and superior contract terms, with public entity values in mind. ValuePoint emphasizes best value from its contractors considering price, quality, reliability, warranties, and service, while protecting states’ interests with favorable terms and conditions. Contractors also benefit considerably by avoiding the repetitive bid preparation expenses of bidding time and again on the same solicitations for different public entities throughout the country. Contractors also factor in greater volumes for multiple jurisdictions when determining their pricing. These savings are then passed along to end users.